WICOMICO COUNTY PURCHASING DEPARTMENT

P. O. BOX 870

SALISBURY, MARYLAND 21803

(X ) INVITATION FOR BID

( ) REQUEST FOR PROPOSAL

PROJECT: 2005 Dump Truck with Mounted Snow Plow

DEPARTMENT: Roads Division

VENDOR

NAME:

ADDRESS:

BID OPENING:

DATE: July 7, 2004

TIME: 2:00 P.M.

GENERAL INSTRUCTIONS

1. Submission of Bids: Bids should be submitted on the bid form provided in the solicitation. The bid form shall be signed and submitted in a sealed envelope clearly identified on the outside with the name of the project and date and time of the scheduled bid opening as indicated in the advertisement. Failure to respond to the solicitation with a formal bid or a “No Bid” will be cause for removal from the bidder’s list.

2. Delivery of Bids: Bids should be mailed or hand carried to Wicomico County Purchasing Department, 125 N. Division Street, Government Office Building, Room 303, Salisbury, MD 21801 in order to be received in the office of the Purchasing Agent prior to the announced bid opening. Bids received after said time will be returned to the bidder unopened. It is fully the responsibility of the bidder to insure that the bid is received on time. The County will not speculate as to reasonableness of the postmark, nor comment on the apparent failure of a public carrier to have made prompt delivery of the bid.

3. Descriptive Literature: Descriptive literature fully describing the product bid (where such literature exists) shall be included with the bid to assist the Purchasing Department in evaluating the submission. Failure to do so may be cause for rejection of the bid.

4. Exceptions: Any exceptions to the specifications requested should be listed on a separate sheet of paper attached to the bid. An exception to the specifications may not necessarily disqualify the bid. The County will determine if the exception is an essential deviation or a minor item. In the case of a minor deviation, the County maintains the option to award to that bidder if it determines the performance is not adversely affected by the exception.

5. Award of Bid: The Purchasing Agent shall award the contract to the lowest responsive and responsible bidder complying with the provisions of the Invitation for Bid. The Purchasing Agent reserves the right to award a contract by individual items, in aggregate, or in combination thereof as deemed necessary to fulfill the anticipated requirements of the County. If some characteristic of the bid requires that the bid must be reviewed by the County Council, the award can be expected within 30 days.

6. Approved Equals: In all specifications where a material or article is defined by describing a proprietary product or by using the name of a vendor or manufacturer, it can be assumed that an approved equal can be substituted. The use of a named product is an attempt to set a particular standard of quality and type that is familiar to the County. Such references are not intended to be restrictive. However, the County shall decide if a product does in fact meet or exceed the quality of the specifications listed in the solicitation. It shall be the responsibility of the vendor that claims his product is an equal to provide documentation to support such a claim.

7. Sales Tax: Wicomico County is exempt from Federal excise and Maryland sales tax. A copy of an exemption certificate shall be furnished upon request. According to the Office of the Comptroller of Maryland, the Contractor is responsible for paying the sales tax and should incorporate it into his bid.

8. Multi-Year Contracts: It should be noted that multi-year contracts may be continued each fiscal year only after funding appropriations and program approval have been granted by the Wicomico County Council. In the event that the Council does not grant necessary funding appropriation/program approval, then the affected multi-year contract becomes null and void effective July 1 of the fiscal year for which such approvals have been denied.

9. Delivery: All items shall be delivered F.O.B. destination and delivery costs and charges included in the bid unless otherwise stated in the specifications or proposal.

10. Insurance: If required by the Special Conditions of the Invitation for Bid, the bidder shall provide the County with Certificates of Insurance within ten (10) days of bid award notification evidencing the required coverage. Bidder must provide Certificates of Insurance before commencing work in connection with the contract.

11. Right to Reject: The Wicomico County Council reserves the right to reject any and/or all bids or to waive any technicality it deems in the best interest of the County.

12. Piggybacking: Wicomico County may authorize, upon request, any governmental entity (hereafter Authorized User) within the County to purchase items under the contract awarded pursuant to this bid solicitation. All purchase orders issued against the contract by an authorized User shall be honored by the Contractor in accordance with all terms and conditions of this contract. The issuance of a purchase order by an Authorized User pursuant to this provision shall constitute an express assumption of all contractual obligations, covenants, conditions and terms of the contract. A breach of the contract by any particular Authorized User shall neither constitute nor be deemed a breach of the contract as a whole which shall remain in full force and effect, and shall not affect the validity of the contract nor the obligations of the Contractor thereunder respecting the County. The County specifically and expressly disclaims any and all liability for any breach by an authorized User other than the County and each such Authorized User and Contractor guarantee to save the County, its officers, agents and employees harmless from any liability that may be or is imposed by the Authorized User’s failure to perform in accordance with its obligations under the contract.

SPECIFICATIONS FOR (1) DUMP TRUCK/WITH MOUNTED SNOW PLOW

The following specifications are for (1) 2005 conventional model medium duty cab and chassis with a gross vehicle weight of 35,000 lbs. Truck to be used in the maintenance of roads within the Roads Division Department of Public Works.

1. BASE CHASSIS- 4X2 with 176” wheelbase, 108 CA axle to frame
2. TOW HOOKS- Front (2) frame mounted
3. TOW LOOP- Rear mounted heavy duty
4. FRAME RAILS- Heat treated alloy steel (110,000 psi yield); 10.125”x3.062”x0.312”;152” thru 176”wb with 86” maximum AF
5. FRAME REINFORCEMENT-Outer inverted “L”, heat treated alloy steel (110,000 psi yield); 9.500”x3.310”x0.250”, extends to rear of frame; 176” wheel base
6. BUMPER-Front, full width, painted black
7. AXLE, FRONT - I beam type 12,000 lbs capacity, front shocks, power steering, front wheel bearings to be lubricated with 75-90 synthetic lubricant. 14,000 lb multi-leaf front suspension with lube fittings on spring eyes, to include lubrication groove.
8. BRAKE SYSTEM- Dual system for straight truck applications. To include: air compressor air supply line, spring brake chambers (2) rear parking to be mounted forward of rear axle, color coded nylon brake lines, front and rear brake dust shields, automatic front and rear slack adjusters, automatic drain valve, inversion and double check valve. Heated air dryer to be included, also unit to have ABS system.
9. STEERING- Steering wheel to be 18” black, tilting and telescoping.
10. EXHAUST SYSTEM- Single, right side mounted, horizontal muffler, and vertical cab mounted aluminized steel tail pipe. Includes tail pipe guard.
11. ELECTRICAL SYSTEM- 12 volt includes electrical blade type fuses, (2) sealed beam 5”x7” rectangular halogen head lamps, (2) electric horns, dual air horns, jump start stud, parking lights integral with front turn signal and rear tail light, stop, turn, tail, and b/u lights dual, rear, combination with reflector. Starter switch electric key operated. headlight dimmer switch integral with turn signal switch. turn signal switch self-canceling with integral hazard switch. Heavy duty turn signal flasher system, turn signals front. Windshield wipers single
12. MOTOR - Electric, cowl mounted. Windshield wiper switch two-speed. Cigarette lighter and power points to be included. Backup alarm, 145 amp alternator, (3) maintenance free 12 volt heavy duty batteries. AM/FM electronic stereo radio with clock, weather band, and two speakers. Engine shut down with warning light and buzzer system high coolant temperature, low coolant level and low oil. Automatic override. Circuit breakers manual reset.
13. HOOD- Fiberglass, tilting; with stationary grille, access hatch.
14. ENGINE-To be diesel powered, in line six cylinder turbo charged, after- cooled 250 hp minimum. Torque 660 ft lbs @ 1400 rpm with electronic fuel injection, maximum engine rpm 2300. Thermostatic controlled lube oil cooler engine mounted oil filter to be spin on type to include water, (2) fuel, and oil. Magnetic oil plug, remote mounted air restriction gauge, air filter to be two stage. Electronic parameters to be coordinated with county personnel prior to ordering. 110 volt, 1500 watt block heater, receptacle located under driver’s door. Electronic throttle control, cruise control, engine coolant to protect to – 40 degrees
15. TRANSMISSION- Automatic (Allison MD- 3560p) wide ratio, 6- speed; with PTO gear and less retarder.
16. TRANSMISSION SHIFT CONTROL- To be push button type ;{Allison) for Allison transmission.
17. REAR AXLE SINGLE - (Spicer w230-s) single reduction, 23,000 pounds capacity; with 200 wheel ends gear ratio 6.14. Includes: magnetic drain plug, rear suspension spring variable rate; 23,000 pounds capacity. Single rear auxiliary multi- leaf spring; 4,500 pounds capacity. Rear axle lube 75w-90 synthetic oil.
18. FUEL TANK- (2) Top draw; rectangular, steel, 50 US gallon capacity tanks. Total capacity 100 gallons.
19. CAB CONVENTIONAL STEEL- With fiberglass tilt hood with integral engine splash guards mounted to under side of hood. Arm rests mounted on each door, tinted glass on all windows, factory installed heat and air conditioning system, gauges to include all standards with tachometer, and engine hour meter, engine out of range warning lights with alarm, with automatic shut down.
20. SEAT- Split bench preferred, full width bench seat with fixed back acceptable. Three point shoulder belts for driver and outside passenger, lap belt for center passenger. Cab interior to be brown or gray in color. Headliner, dome light, (2) sun visors, door storage pockets, cab interior trim panels, and door trim panels all to be included. Cab access to be by (2) exterior grab handles, one on each side. Interior grab handle on passenger side.
21. MIRRORS-(2) Rectangular, west coast type, aluminum heads and brackets with satin finish.
22. WHEELS- Wheels front and rear, disc type 22.5 x 8.25 10 stud 285.75mm bolt circle hub piloted steel wheels. To include (1) spare wheel with each truck purchased.
23. TIRES- Tires front (2) 11r x 22.5 Uni-steel G-159 Goodyear or equal, load range H 16 ply. Tires rear (4) 11r x 22.5 Goodyear G-124 or equal, load range H 16 ply. Spare tire to match rear tires. Spare tire for each truck purchased.
24. PAINT- Chassis, running boards, fuel tanks, and wheels to be painted black. Cab hood, fenders, and dump body to be painted manufacturer’s equivalent to Wheatland or School Bus Yellow. Rust inhibitor to be used under primer and finish coats. Supplier must coordinate color with county before entering order with truck manufacturer.
25. ACCESSORIES/MANUALS- To include service and parts manuals; build list, and any other manuals containing pertinent information needed for the successful operation of the vehicle, dump body and accessories. Fire extinguisher and emergency triangle kit to be mounted in cab. One set per each truck ordered.
26. MISCELLANEOUS EQUIPMENT- Two- post power source with 15 amperage protection. Terminal type power source mounted under hood on cowl panel to allow operation of high amperage electrical equipment. Switch for snowplow lights to be dash mounted, with wiring terminated at rear of standard headlights for body company furnished plow lights and turn signal indicators. Special heavy duty windshield wiper system for snow removal duty.

DUMP TRUCK BODY

The successful body vendor is required to furnish a dump body on truck chassis that is fully functional and operational in every way and ready for immediate use by purchaser. Completed unit to be delivered to Wicomico County Roads Division, 28440 Owens Branch Road, Salisbury, Maryland. 21801. The successful truck chassis vendor is required to have the specified truck chassis drop shipped to the body manufacturing plant of sucessful vendor.

Body, hoist, and tarping system to be supplied by a single manufacturer.

CONSTRUCTION- Continuous welded (not intermittent) throughout. Entire body to be 8 gauge high strength steel

BODY LENGTH- Minimum 10’ LOA

BODY WIDTH- 84” inside width

BODY ENDS- Minimum 36” high

BODY FLOOR - 1/4” Corten steel, 8 gauge, one piece with 3” radius corners

BODY SIDE- To be 8 gauge steel with tapered vertical boxed side braces; fully welded boxed top rail; dirt shedding (sloped) fully welded bottom rail; fully welded boxed rear corner posts; board gussets ends and middle to accept 2 1/2” thick board (board not included); Bustin or Morten treadplate between verticals located approximately 4” above floor height; full length flat bar tarp (bar) approximately 6” above treadplate; ladder for access to body shall be mounted under body and pulled out for access; to be mounted on curbside of vehicle behind rear wheel area.

TAILGATE- To be boxed fully welded top inverted fabricated integral vee top bracing to tailgate and bottom horizontal braces with bottom to have dirt shedding design; minimum of four (4) vertical fully welded boxed braces; double acting top and bottom tailgate; two (2) chain key ways each side (total 4) located to allow for lights in rear corner posts; air operated tailgate latching system with cab mounted switch; safety pins on chains or cable for latches; chains to be 5/16” system 7 upper hinge heavy duty steel offset.

BODY LIGHTS - To be 12V LED “ trucklite” shock mounted or equivalent with rubber shock mounted. Tail/stop light and brake in rear corner posts in addition to chassis mounted lights, plus all other dot requirements.

BODY UNDERSTRUCTURE- To have jig built 3” structural channel cross members on 12” centers and 6” structural channel long sills; understructure fully gusset and welded to body.

SPLASH SHIELD AND FLAPS- To have front splash shield (guard) mounted on subframe with antisail spray suppressant flaps behind rear wheels.

BODY HINGE/PIVOT POINT- Body mounting requires a minimum 8” overhang of body past after frame; to have full width steel hinge shaft.

GREASE FITTINGS- To have grease fittings for all pivot points

SPREADER APRON- 6” bolt-on installed

PAINT AND PRIMER COATS- To be powder coated to match chassis. To be powder coated to match cab.

CAB SHIELD- To have ½ cab shield of 8 gauge steel; with “star” strobe light model 250-sdh (amber), self leveling with limb guard mounted so as not to interfere with tarping system.

BODY HOIST- To be “double acting” underbody hoist or equivalent; stoke 20”; cylinder diameter 8”, piston rod diameter 21/2”; dump angle a minimum of 50 degrees; oil capacity 30 gallon reservoir with filter and gauge; gross hoist rating 32,200 lbs; mounting height approximately 14” minimum and 15 ½” maximum; removable low pressure head.

SAFETY EQUIPMENT- To have under body prop (dual – 2 arms) and any other necessary OSHA required equipment.

MDOT STYLE TOOL BOX- Furnish and install MDOT style behind the cab tool box in steel: box shall be 12” deep and approximately 84” wide. Height shall be from frame rails to just beneath window of cab (rear window). Material shall be 10 gauge high tensil steel and finish shall be powder coat to match cab. Tool box shall have a ¾” floor of plywood and a ¾” plywood shelf halfway up box height. Box shall open on both ends with doors having automotive type seals. One spotlight to be included inside box.

CENTRAL HYDRAULIC SYSTEM ROCKER CONSOLE WITH REMOTE DUMP AND OVERRIDE

The hydraulic system shall be a central hydraulic type, load sense, manifold mounted. The valves shall be remote solenoid operated by means of controls installed in the cab and shall operate the following functions. This hydraulic manifold shall be manufactured of aluminum with SAE o-ring sealed bottom ports. The system shall operate through a shuttle valve network to signal the pump/valve when flow is required.

The electrical connections for proportional valves and the tarp valve shall be “DIN” or “Hirschman” type. All others shall be 3 pin “maniplug” or “Brad Harrison” type. Accessory valves shall be cartridge or sandwich type.

1. Tarp cover/uncover by means of a cartridge type valve, utilizing 4 way motor spool to operate the hydraulic load cover.

2. Snow plow up/down shall be a do1 type, 4-way motor spool with a sandwich type flow control to adjust speed of the plow lift and lower It shall have, in addition to the other requirements, an adjustable cartridge type counter balance valve manifold mounted to hold the plow in a raised position when being transported.

3. Plow angle right/left shall be a DO1 type, 4-way motor spool with a sandwich type adjustable flow control valve to control the speed of the plow angle function.

4. Bed hoist up/down shall be a DO3 type, 4-way motor spool with sandwich valves constructed as follows: the upper most sandwich valve shall be an adjustable dual flow control to determine the speed of the bed up and down. The center is to be an adjustable dual counter balance valve to hold the bed in any desired position in it’s travel up and down. The lower section shall be an adjustable dual work port relief valve to limit the load capacity of the hoist so as to prevent bed equipment overloading.

5. Spinner/conveyor shall be proportional valves with flow capabilities of 0-17 gallons per minute to operate the spinner and conveyor. These valves shall be controlled by an open loop electronics package as described later.

-Hydraulic system design shall allow any three functions to operate simultaneously without stopping the action of any one or more functions.

HYDRAULIC VALVE ENCLOSURE:

1. The hydraulic valve enclosure shall be fabricated of minimum 10 gauge steel designed to protect the manifold, valves, and electrical parts and wiring housed inside. All electrical connections shall be accomplished through weather tight connectors. Hydraulic connections shall be made directly to the manifold through bottom of valve enclosure. There shall be no integral plumbing or extension tubes inside the enclosure. The enclosure cover shall be secured with rubber latch straps and have a minimum of two (2) grasp handles for cover removal.
2. The housed enclosure, and any hydraulic plumbing shall be no lower than any other chassis components.

FILTERS AND PLUMBING

1. The hydraulic system shall have a spin on filter assembly rated at 45 gpm with a 25 psi bypass with a pressure switch set at 23 psi to alert the operator of a clogged element through the main system operating console. The filter element shall be interchangeable with NAPA 1759 or WIX 51759 and be rated at 10 micron.
2. All pressure hoses shall be SAE 100 “R2”, all return hoses shall be SAE 100 “R1” and suction line shall be 2 inch SAE “R4”. All hoses and fittings shall be sized and pressure rated for the maximum rated pressures up to 3,000 PSI and satisfactory system performance. All hose ends shall be JIC, SAE o-ring and/or pipe thread for easy field replacement.

RESERVOIR: Shall have a 30 gallon reservoir constructed of 10 gauge steel, chassis mounted with grade 8 bolts, and nuts. Shall have a “breather type” bayonet style, filler cap, (with filter screen) and be equipped with a drain plug and supply line cut off at tank. Pump suction strainer shall be minimum of 2” in diameter with a 100 mesh screen type located inside reservoir. Shall be rated at 45 gallon per minute and have a minimum 2” full flow ball valve with a minimum 2” suction hose to pump. Shall have a bolt on service plate to service or replace suction strainer. Shall have combination oil level and temperature gauge. Shall have a decal (hydraulic oil only.)

HYDRAULIC PUMP/VALVE (LOAD SENSING SYSTEM) Shall be of manufacturer specification. Designed to work with central hydraulic system.

ELECTRO HYDRAULIC CONTROLS:

MAIN CONSOLE/SWITCHES:

The main control console shall be fabricated from vinyl clad aluminum and be designed to be appropriately located inside cab within easy reach of the operator. The following functions are to be included: master switch, plow up/down; plow right/left; tarp cover/uncover; emergency lights on/off; spreader light on/off; plow light selector switch; spreader on/off automatic (ground speed oriented), dial adjustments for spinner and conveyor; low/hot oil indicator light; replace filter indicator light; body elevated light. The hydraulic function switches shall have arch suppression.

The dump body switch and main console shall be “back-lit” utilizing the park light switch for illumination during night operation. Switches in the main console shall be the rocker type (Mcgill, carling switch or approved equal) rated at 20 amps and be direct acting to the hydraulic function it controls. ( relay type not acceptable). The following switches shall have illumination windows indicating when activated. The window colors shall be as follows: master switch (red), spreader (green), emergency lights (amber)

The dump body switch shall be mounted in or on the truck dash (preferably left of the steering wheel) and shall be firmly attached with four (4) sheet metal screws through a cut- out sized for easy removal.

Wires in the circuit shall be color coded. Exterior wiring between the console and valve enclosure shall be “SO” type. All wiring shall be secured in a manner which will prevent chaffing, cutting, or pinching. All output circuits shall be protected with appropriate fuses and all interconnecting wiring shall be multi-pin connected and minimum 10 amp rated.

The master switch shall operate on power from an ignition source and control hydraulic functions. When approximately 10 gallons of fluid is lost the float switch located inside the tank shall activate a relay to cut off power to the master switch and light up the low/hot oil light located beside the master switch. There shall also be a hot oil shutdown system to disable the hydraulic system in the event of hydraulic oil reaching a temperature of 180 degrees f. There shall be a hydraulic systems function override located in the panel at the valve manifold allowing the equipment to be towed for transporting to maintenance facility. The person in the cab operates the hydraulic function while the other person at the valve manifold presses the override switch. When the override switch is released the system returns to the shut down mode until the repairs are made and oil is added to the system, or the oil cools down.

The plow light switch shall be a maintained action, double-poled, double throw switch and shall select either the original headlamps or the auxiliary plow lights. The lights shall be switched on/off and dimmed by the trucks original switches.

The spreader light switch shall be a maintained action type which runs to the rear of the truck to control the spreader light.

The tarp cover/uncover switch shall be a momentary action type used to activate the hydraulic load cover.

The emergency light switch shall be a maintained type that operates from a battery source to operate the safety lights.

Both the plow right/left and plow up/down shall be momentary type switches. The plow angle shall be turned horizontally to denote its function.

Located above the plow angle switch shall be the body elevated indicator light to warn the operator when the dump body is not fully lowered. The switch activating this function shall be a water-tight unit with a metal plunger contact button for extended life and shall have a removable rubber boot with an o-ring seal beneath the threaded cap.

Conveyor Operation: In the manual mode, the conveyor shall operate in proportion to the conveyor knob setting. In the automatic mode the conveyor shall operate in proportion to the truck speed ranging from 5 mph through 35 mph. This shall be accomplished by sensing the vehicle speed through the existing speedometer system or by adding a second or dual sensor to the truck. The spinner shall function in proportion to the knob setting.

Fuse Link Module: There shall be a unitized fuse link module that supplies battery and ignition power to the console. The only power source shall be from the battery. The emergency lights shall be from the battery source and all other power shall be from ignition source. This shall be done by an ignition relay of the fuse link module. The trigger wire for the relay shall be the only other outside component to interface with the cab/chassis wiring and have a 3 amp fuse. There shall be a 20 amp fuse for the battery and ignition source at the fuse link module. There shall be a 30 amp weather proof breaker at the battery for the main power

TARPING SYSTEM: To be made of heavy duty tubular arms. Same manufacturer as body and hoist.

MANUALS: Body manufacturer must provide one (1) set of parts and service manuals per unit ordered.

PINTLE HOOKS: To have installed a forged steel heavy duty cushioned swivel pintle hook “Holland” PHT 100-a or equivalant. Must have a maximum vertical load of 4,000 lbs. with 20,000 lb. capacity.

SNOW PLOW LIGHTS: Body manufacturer is to provide, fabricate, and install two (2) mounts and two (2) lights on dump truck chassis at the time dump body is installed. Lights are to be truck-lite atl. all terrain or equivalent. Mount approximately 12” above fender. To be braced to prevent vibration.

BUMPER: To be of the body manufacturer design to incorporate front mounted snow plow.

TAILGATE SPREADER AND/OR SALT BOX: Body manufacturer must be aware that a tailgate spreader and/ or salt box spreader may be installed at a later date. Run all hydraulic lines to right hand side of rear frame with quick couplers installed. No fittings are to exit rear of unit. Supply both male and female fittings for hydraulic lines.

GENERAL:

1. Unit to be delivered with 120M (3) three-way Good Roads snow plow mounted to front of unit.

SNOW PLOW SPECIFICATIONS:

A. 120M 11 X 42 Snow Plow 11 FT. X 42” Moldboard

B. Power reverse (lock) no pump

C. 11 FT. Carbide cutting edge

D. 11 FT. Snow shoe assembly

E. Shoe group 120-1 Pair

F. Wrap around curb bumpers

G. Moldboard end markers – pair

H. 1 GR 200 W/long I-beam legs

I. 3/8” Lift arm chain

J. 4” Double acting cylinder

2. The unit shall be delivered with the following:

K. Title application

L. Manufacturers certificate of origin

M. Billing invoice

N. Parts and service manuals

BID FORM

TO: Wicomico County Purchasing Department

Room 303, Government Office Building

125 North Division Street

Salisbury, MD 21801

I have read the specifications for (1) 2005 Dump Truck with Mounted Snow Plow for the Roads Division and hereby offer the following:

Make and Model: ______________________________

______________________________

Unit Cost: ______________________________

Delivery Date: ______________________________

Exceptions to the specifications have been noted on a separate sheet and attached to this bid form. _____Yes _____No

BID MUST BE SIGNED TO BE CONSIDERED

DATE: ________ SIGNATURE: _________________________

NAME: _________________________

COMPANY: _________________________

ADDRESS: _________________________

_________________________

TELEPHONE: _________________________